Working remotely from Japan is possible, but it takes careful preparation. There is no official “remote work visa” yet, but many digital nomads, freelancers, and remote employees are finding legal ways to work from Japan. The key is selecting the right visa and submitting the required documents. This updated guide walks you through the full process, with everything you need to succeed in 2025.
This guide will help you:
- Understand which Japan visa types are suitable for remote work
- Know the full list of documents needed to apply
- Follow a clear application timeline
- Prepare for life and work as a remote professional in Japan
Let’s walk through every step together.
Does Japan Offer a Remote Work Visa?
Not yet.
As of 2025, Japan does not offer a dedicated visa for remote workers like some other countries do. Instead, most remote workers enter under different types of work-related visas. Your eligibility depends on your employment situation, business structure, income, and where your clients are based.
Most Common Visa Options for Remote Workers
1. Engineer / Specialist in Humanities / International Services (EHS)
- Ideal for remote workers in IT, design, writing, education, translation, or marketing
- Requires a Japanese company sponsor
- Can be used by contractors and employees, depending on the setup
2. Business Manager Visa
- Designed for people who want to start and run a business in Japan
- Good for self-employed individuals who want to formalize their freelance work
- Requires a business plan and physical office space in Japan
3. Highly Skilled Professional Visa
- Based on a points system
- Points are awarded based on education, experience, income, and field
- Offers faster access to permanent residency and expanded privileges
4. Other Options (Limited Use)
- Cultural Activities Visa: Suitable for some creatives or researchers not earning income in Japan
- Working Holiday Visa: Available to young adults from eligible countries; allows some remote work
Choosing the right visa type is the first step to getting approval.
Full List of Required Documents for a Remote Work Visa
The documents vary slightly depending on the visa type. But here are the most common items you will need:
1. Valid Passport
- Must remain valid through your stay in Japan
- Check that it won’t expire within six months
2. Visa Application Form
- Available from Japanese embassies and consulates
- Must be filled out clearly and signed
3. Passport Photos
- Usually two required
- Must be taken within three months and meet size/format guidelines
4. Certificate of Eligibility (CoE)
- A document from Japan’s Immigration Bureau that confirms you qualify for your visa
- Usually requested by a sponsor or legal representative in Japan
- This is often the most time-consuming step
5. Employment Contract or Client Agreement
- Clearly show who you’re working for
- Should include duties, salary, work duration, and contact details
- For freelancers: client contracts, invoices, or letters of intent may help
6. Resume or Curriculum Vitae (CV)
- Include full education history and relevant job experience
- Make sure it aligns with your visa type (e.g., IT experience for an Engineer visa)
7. Academic or Professional Credentials
- Diplomas, certificates, and training records
- Translate into Japanese when required
8. Proof of Finances
- Bank statements, income records, tax filings
- Must show you can cover living costs in Japan
- Some visa types require a set minimum income or capital investment
9. Business Plan (For Business Manager Visa)
- Explain your service, client base, and structure
- Include revenue goals, target market, and marketing plan
- Office location, registration documents, and Japanese partner details may be needed
10. Proof of Accommodation
- Hotel reservation, lease agreement, or letter from a host
- Required for residency registration after arrival
11. Sponsor Letter or Invitation Letter
- From a company or person in Japan
- Should outline your reason for visiting and their relationship to you
12. Health Insurance Plan
- Required for all residents in Japan
- You will usually join the National Health Insurance system after arrival
- Some embassies request proof of intent to enroll
13. Translations (If Required)
- Not all documents need translation, but essential ones might
- Hire a certified translator when needed to avoid delays
Full Application Process: Step-by-Step
Step 1: Select Your Visa Type
- Choose the visa that matches your job type, contract situation, and goals
- Consider legal support if you are unsure
Step 2: Collect All Required Documents
- Organize your paperwork early
- Include translations and copies where needed
- Check requirements for your country of application
Step 3: Apply for the Certificate of Eligibility (CoE)
- Submit via your employer, client, or legal rep in Japan
- Processing takes 1–3 months depending on case complexity
Step 4: Submit Visa Application
- Take your CoE and documents to the Japanese embassy or consulate
- Pay any fees and follow instructions from staff
- You’ll usually get a decision within 5–10 business days
Step 5: Enter Japan and Receive Residence Card
- Show your visa and CoE at the airport
- Receive a residence card on arrival (at select airports)
Step 6: Register Your Address and Join Health Insurance
- Visit your local ward office within 14 days of moving in
- Submit proof of residence
- Enroll in Japan’s National Health Insurance plan
Step 7: Open a Bank Account (Optional but Helpful)
- Needed for rent payments and receiving income
- Some banks allow non-Japanese speakers
Living and Working Remotely in Japan: Practical Tips
Visa paperwork is only the first part. To live and work successfully in Japan, keep these tips in mind:
Bank Accounts
- Bring your residence card and phone number to open an account
- Some banks that work well with foreigners: Shinsei, Sony, Rakuten
Internet and SIM Cards
- Pocket Wi-Fi is good for short stays
- For longer stays, fiber internet is fast and reliable (look for Nuro or au Hikari)
Coworking and Remote-Friendly Spaces
- Japan has a growing number of coworking spaces
- Major chains: WeWork, Regus, Creative Lounge MOV
- Many cafes also support remote work, especially in cities
Language Basics
- Learn basic Japanese phrases to make daily life easier
- Use apps like Duolingo or join a community class
- Google Translate can help in emergencies
Taxes and Invoices
- If you earn money while residing in Japan, you may need to pay income tax
- Consult with a bilingual accountant to stay compliant
- Some freelancers must register with the local tax office
Local Integration
- Respect local customs and workplace etiquette
- Follow visa and work restrictions closely
- Keep your documents updated and renew your visa on time
Common Mistakes to Avoid
Avoid delays or rejections by watching out for these problems:
- Submitting outdated or incomplete paperwork
- Ignoring CoE requirements or not getting one in advance
- Applying for the wrong visa category
- Booking flights before your visa is approved
- Forgetting to register your address in Japan after arrival
Final Thoughts
If you’re serious about working remotely from Japan, you must take visa paperwork seriously. There is no shortcut, but it’s absolutely possible with preparation.
Start by choosing the visa that matches your situation. Gather all the documents carefully. Seek help from professionals if needed. And once you arrive, register your residence and settle in.
Japan is a rewarding place to live and work. With its fast internet, rich culture, and safe cities, it offers digital workers a unique experience. But it all begins with your paperwork.
Still have questions about documents for your remote work visa? Contact your local Japanese embassy or a certified immigration expert in Japan for up-to-date advice.
